An Agile Solution to enable your Employees to manage Organizational Learning together

Solving the Challenge of Sustainable Learning in a Business Setting: Introducing Peer-to-Peer Networking

Peer-to-Peer Networking is a flexible and agile concept which consists of bringing four people together with an experienced Learning Enabler for a 90 minute learning session.  The content of these Peer-to-Peer sessions draws from a growing library of more than 100 modules on topics which have been written by a select group of the world's leading business experts.  When special company topics are required, custom-designed Peer-to-Peer modules can be developed by Ensemble Enabler to meet a company's distinctive needs. All Peer-to-Peer modules can be  made accessible to employees digitally or experienced face-to-face  on-site in your organization's meeting rooms.

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This case study highlights how Peer-to-Peer Learning supports:

• Culture Transformation
  
• Cross-functional collaboration
  

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Everyday routine and time constraints often interfere with company-wide learning initiatives. The constant ebb and flow of planning and scheduling learning initiatives often presents a managerial and organizational challenge.

As a result of prior experience with traditional learning initiatives, questions frequently arise about the effective roll-out of a Peer-to-Peer initiative in a company. Questions are often posed about the effective administration of such an initiative within the organization.

"What happens when there are 100 employees participating in a Peer-to-Peer Networking Initiative?"

When each of 100 employees attends 1 Peer-to-Peer session per month, about 25 sessions will be scheduled each week. This is could create an administrative overload. However, this challenge is easily met by the online scheduling of the Learning Enablers' availability who serve to moderate the Peer-to-Peer-Networking sessions. Once the availability of these moderators has been determined, the online calendars of all participating employees can be coordinated to 1) sign up for a specific Peer-to-Peer Networking session and 2) ensure that there are fully attended Peer-to-Peer Networking sessions.

"How should the Peer-to-Peer Networking groups of participating employees be organized?"

As part of the planning process, a company meeting room where the session will be held on-site needs to be reserved. Other possibilities could also affect the organizational process: What happens if a Learning Enabler gets sick? Or an employee needs to defer a session due to a unexpected business meeting which they need to attend? These are just a few questions about the behind the scenes organizational work of a Peer-to-Peer initiative! To address these kind of issues, Ensemble Enabler has developed a proprietary app which makes the scheduling of Peer-to-Peer Networking sessions both uncomplicated and self-managing.

Our digital application provides an uncomplicated and agile solution to schedule Peer-to-Peer Networking sessions

Ensemble Enabler has developed a dedicated software solution for the scheduling process which is used by both the Learning Enablers and Peer-to-Peer session participants. Administration overload adieu! No additional organizational support is required to roll-out an effective Peer-to-Peer initiative. 

What's the solution? Employees manage their OWN learning process.

Here is 5 step-by-step overview of how this dedicated software works.*

Step 1. Learning Enablers enter his/her availability in Ensemble Enabler's proprietary        Peer-to-Peer Calendar Scheduling System.

• A Learning Enabler enters his/her scheduled Peer-to-Peer session on topic X which will be held on Tuesday, February 2nd at 11:00 am into the system.
• The available Peer-to-Peer session time slots for this session are visible to all of the employees who are participating in the Peer-to-Peer Networking initiative via a log-in link on their smartphone, tablet or laptop.
  

Step 2. Employees view the available session times which have been entered by the Learning Enablers into the scheduling system and sign up for the session which is most convenient to them.

• Participation in the Peer-to-Peer Networking session is on a first come, first serve basis.  There are 4 slots available for each session.
  

Step 3. Automatic confirmation notifications are sent to each employee who has signed up for a specific Peer-to-Peer Networking session.

• Learning Enablers receive the names and contact information of their participants.*
• 24 hours prior to the session to which employees have signed-up, they receive an automatic e-mail reminding them of their session.

Step 4. If cancellations are necessary for any reason, the participants enter the change into the scheduling system themselves.

• Learning Enablers are automatically notified of the cancellation.
• After the cancellation, the scheduling system automatically shows that an open slot for another employee is available for that specific Peer-to-Peer session.

Step 5. The information about the location of the Peer-to-Peer sessions can also be communicated through the scheduling system.

* This dedicated software scheduling system adheres to the guidelines of the European Union's General Data Protections Regulation (GDPR) law.

All organizational headaches disappear with the use of Ensemble Enabler's dedicated software scheduling system. Once the scheduling system is in place for a Peer-to-Peer initiative, it provides a self-organizing process which runs independently of all administrative coordination.  At one client, more than 100 Peer-to-Peer Networking sessions were taking place every week without any organizational issues ever arising! Peer-to-Peer Networking sessions also foster cross-functional business networking.

Other benefits emerge as the organizational issues disappear. Some clients request that the scheduling software be set up to ensure that the participants of a Peer-to-Peer Networking session are not visible to other participants who have registered for the same session. As a result, an employee who participates in multiple Peer-to-Peer sessions over the course of a year - ie. attending one Peer-to-Peer session a month  -  meets diverse learning colleagues from participating employees from all over the company at each session.  Not only do employees learn together, the intermingling of employees in different Peer-to-Peer sessions fosters cross-functional business networking as well as enhances company-wide collaboration.

Virtual Peer-to-Peer Networking in the Digital Era

With the support of experienced online Learning Enablers, the networking aspect of a Peer-to-Peer Networking process can be offered digitally through virtual Peer-to-Peer sessions.  Participants can be located anywhere on the globe and connected with each other through these virtual sessions across geographical boundaries. Our scheduling system allows participants to coordinate time zone differences with ease. 

Learning Enablers who have completed Ensemble Enabler's certification process can be additionally trained to master the moderation of a virtual Peer-to-Peer Networking session.

And of course, the learning process organizes itself!

Enable your organization to use the power of networks to identify sustainable business solutions with speed and effectiveness: Network Leadership - Intentional Collaboration -Network Mindset

Make the shift from a V.U.C.A. to a W.I.S.E. World